Scientific Federation hereby reiterates that we are NOT authorized to assist with any Visa application works. We, here include the organization itself, the conference secretariat, international liaisons and any individuals or parties related to Scientific Federation. Scientific Federation does not issue organization registration letter, guarantee letter, schedule of staying letter, local sponsor letter, and governmental format invitation letter, but provides only Invitation Letter issued by the Conference Committee Board.
You may be required to submit a letter of guarantee to the embassy. Here Scientific Federation would like to emphasize the difference between a letter of invitation and a letter of guarantee.

 

Invitation Letter:


1. The invitation letter will be issued after the successful registration.
2. Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
3. Please note, Scientific Federation and the organizing committees of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by Scientific Federation and conference Committee Board. Should your application be denied, Scientific Federation and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will Scientific Federation and the organizing committee of the conference engage in discussion or correspondence with the Ministry of Foreign Affairs or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of the individual being denied.
4. It takes around one month for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.

 

Please visit The Ministry of Foreign Affairs of Japan website for information and regulations about your visa application.