Scientific Federation hereby reiterates that we are NOT authorized to assist with any Visa application works. We, here include the organization itself, the conference secretariat, international liaisons, and any individuals or parties related to Scientific Federation. Scientific Federation does not issue organization registration letter, guarantee letter, schedule of staying letter, local sponsor letter, and governmental format invitation letter, but provides only an Invitation Letter issued by the Conference Committee Board.
You may be required to submit a letter of guarantee to the embassy. Here Scientific Federation would like to emphasize the difference between a letter of invitation and a letter of guarantee.
 
Letter of Invitation:
A Letter of Invitation is proof that your paper submission and registration application are accepted by the conference committee board. It will be stated in English and may help with your visa application. However, it does not guarantee you a visa.
 
Letter of Guarantee:
A Letter of Guarantee is an individual/party who agrees to be legally and financially responsible for your stay during your visit to the country you’re going to. Scientific Federation will not provide a Letter of Guarantee.
Should your application be denied, Scientific Federation cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of an individual be denied.
 
Please visit The Ministry of Foreign Affairs of Japan website for information and regulations about your visa application.